Job Description

Executive Assistant Manager – New York, NY (Onsite)

Base Salary: $150,000 – $200,000

Location: New York, NY (5 days onsite)

Are you a polished, proactive, and resourceful administrative professional with experience supporting high-performing investment teams? Do you have experience managing other administrative professionals, mentoring junior staff, and driving operational excellence? If so, this is a unique opportunity to take on a hybrid role that combines executive-level support with team leadership in a dynamic, high-expectation environment.

We're looking for an Executive/Research Assistant Manager to support a top-performing investment team and help lead a team of 12 Research Assistants (RAs) in our clients New York office. This individual will partner closely with two other RA Managers based in Boston and Texas, providing mentorship, structure, and performance oversight for the broader RA function.

What You’ll Do

• Provide high-level administrative support to a team of investors:
• Coordinate complex and ever-changing calendars
• Schedule internal and external meetings, earnings calls, and broker conversations
• Book and manage detailed travel arrangements
• Prepare and process expense reports
• Organize broker interactions and corporate access via CRM
• Participate in regular team meetings and contribute to coverage planning
• Act as a key point of contact for Investor Relations and broker sales teams
• Help manage, mentor, and support the Research Assistant team by:
• Training new RAs and onboarding
• Serving as a go-to resource for questions, problem-solving, and best practices
• Conducting performance reviews and providing regular feedback
• Supporting culture, engagement, and development of the team

What You Bring

• 10+ years of administrative experience , ideally supporting high-caliber finance professionals
• 2+ years of experience managing or mentoring administrative professionals
• Experience supporting a cohesive team (not just individuals) and coordinating across stakeholders
• Strong calendar management, travel booking, and expense processing skills
• High EQ and excellent interpersonal skills—you can hold your own with senior professionals
• Comfort working in a high-intensity, fast-paced environment with shifting priorities
• Maturity, discretion, and the ability to manage confidential information
• Exceptional attention to detail, follow-through, and organizational skills
• Familiarity with the investment industry, corporate access, and broker interaction is a plus
• Bachelor’s degree required

Why Apply?

• Join a top-performing team in a prestigious investment firm
• Gain visibility and ownership over both team support and leadership responsibilities
• Partner with other best-in-class RA Managers and learn from tenured professionals
• Be a part of a high-integrity, collaborative, and driven work environment
• Grow within a firm that rewards precision, initiative, and excellence

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