Job Description

Job Description

Executive Assistant to the CEO and CFO, Entrepreneurial Power & Energy Firm, Houston, Texas

Our client, a growing entrepreneurial power and energy company is looking for an Executive Assistant to support CEO and CFO as well as be the “go to” to manage their office (10 employees). The successful candidate will work closely with the main principals as an operational “right hand” with all logistics from complex calendar management, event planning to running errands, providing “high touch” administrative support. The ideal candidate is high- energy, pro-active and entrepreneurial with a creative mindset to anticipate needs and solve problems independently

About the Job:

• Support the CEO and CFO with calendar management and meeting scheduling understanding shifting priorities
• Arrange domestic and international travel arrangements and itineraries
• Handle C-Suite and office expenses
• Be the “go to” in the office for all logistics; coordination of office needs including being the liaison for all external vendors/services including technology
• Coordinate office meetings, set up conference rooms for meetings with appropriate materials, catering needs and tech
• Help prepare client presentations, PowerPoint and collateral materials
• Arrange special events, client events, dinners with internal and external stakeholders
• Order office supplies and snacks
• Special ad hoc projects
• Personal work; run errands
• Salary Plus Discretionary Bonus, Comprehensive Health Benefits

About You:

• 3-5 years of experience as an Executive Assistant to C-Suite Executives Bachelor’s Degree
• Very detail oriented and organized with superior project management skills; someone with a creative mindset to solve problems independently
• High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence
• Microsoft Office Suite, tech savvy with an interest or some experience with AI
• Excellent written and verbal communication skills
• Team oriented and responsible; warm, engaging with a “client focused” personality with a “high touch” service mentality

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