Job Description

We are looking for a highly organized and proactive Executive Assistant to support our executive team at our beauty company. This role is essential in ensuring the smooth operation of our executive office and will involve managing schedules, coordinating meetings, and facilitating communication across departments.

Key Responsibilities:

• Manage the executive calendar, scheduling appointments and meetings while prioritizing conflicting demands.
• Prepare and organize materials for meetings, including agendas, presentations, and reports.
• Act as a liaison between executives and internal/external stakeholders, ensuring timely communication and follow-up.
• Handle travel arrangements, including booking flights, accommodations, and itineraries for the executive team.
• Assist in project management by tracking deadlines, deliverables, and progress on key initiatives.
• Maintain organized files and records, both digital and physical, ensuring easy access to important documents.
• Perform various administrative tasks as needed to support the executive team and overall organizational goals.

Qualifications:

• Bachelor's degree or equivalent experience preferred.
• Proven experience as an executive assistant or in a similar role supporting senior management.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools.
• Exceptional organizational skills with the ability to multitask effectively in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with integrity.

If you are detail-oriented, possess excellent communication skills, and have a passion for the beauty industry, we would love to hear from you!

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