Job Description

Overview The Benevolent and Protective Order of Elks is one of the oldest and largest fraternal organizations in the country, with a proud history dating back to 1868. Today, with more than 800,000 members in nearly 1,800 communities, our mission is rooted in charity, patriotism, and community service. Each year, the Elks contribute over $70 million in cash and $590 million in goods and services to support veterans, students, youth, and individuals in need. Our facilities here in Chicago are our national headquarters. From preserving our historic Memorial building to publishing Elks Magazine, our staff play a vital role in carrying out the mission of service, stewardship, and storytelling. Why Work with Us At the Elks, we know our employees are our greatest strength. We foster a culture of collaboration, respect, and professional growth. Team members appreciate: Mission-Driven Work: Every role here, from editorial to finance, supports a legacy of community service and “quiet good deeds.” Professional Development: We invest in our people with training, mentorship, and opportunities to grow. Supportive Environment: We make sure our employees feel valued, supported, and part of a meaningful cause. Historic Setting: Work in one of Chicago’s most beautiful and historic campuses, just steps from Lake Michigan. Position HR Manager/Generalist at BPO Elks of the USA – Editorial Assistant Location: Chicago, IL – W. Diversey & N. Lakeview Ave. (Lincoln Park) (Elks Memorial & National Headquarters) Reports to: Managing Editor, Elks Magazine Responsibilities Position Purpose/Objective To provide administrative and editorial support to the Elks Magazine editorial team. Performs work that is varied, administrative, and project-oriented to ensure that all fraternal submissions, articles, and records are processed accurately and efficiently. Administrative Responsibilities Originate communications and correspondence. Assist in research and preparation of reports; prepare schedules for internal/external reporting. Provide backup to team members in their absence; attend meetings as needed. Perform complex problem resolution and discrepancy investigation. Relieve team members of routine administrative details. Identify problems and initiate solutions. Handle confidential matters requiring discretion and independent judgment. Respond to directors’ correspondence and institute follow-up. Engage daily with personnel across all organizational levels and external contributors. Projects/Activities Work on projects involving databases, conferences, or proposals. Coordinate and manage the progress of editorial projects. Participate in teams as a leader, facilitator, or contributor. General Clerical Duties Greet visitors and answer calls, directing inquiries appropriately. Distribute mail and maintain editorial databases. Schedule meetings, travel, and conferences. Operate standard office machines and manage document production. Organize and maintain files for efficiency and easy access. Perform accurate data entry and monitor office supplies. Teamwork/Training Assist in onboarding/training of new team members. Share knowledge and answer routine questions. Provide work direction to less experienced coworkers. Education & Experience High School Diploma or equivalent required; Associate’s or Bachelor’s degree preferred. Minimum of 1 year of related administrative or editorial support experience required. Knowledge of office administrative procedures and publishing workflows. Proficiency with Microsoft Word, Excel, Access, and database management. Strong written communication skills with excellent spelling, grammar, and attention to detail. Ability to handle sensitive information with tact, diplomacy, and discretion. Analytical ability to investigate issues and recommend solutions. Strong organizational, multitasking, and prioritization skills. Independent judgment and decision-making ability with minimal supervision. Other Position Requirements Ability to work overtime or weekends on occasion. Flexibility to adapt to changing priorities. Maintain productivity during slower work periods through proactive tasks. Employment Type: Full-time, Non-Exempt Compensation: $23–$29/hour (based on experience) Work Hours: 8:30 AM – 4:30 PM (M–F) Location: Easily accessible via CTA (Brown/Purple Line, bus lines) On-site Parking Available Company Paid Benefits Medical (6 Plans offered) Life, AD&D Insurance (1x base pay) Short-Term Disability (1st 4 weeks at 100%) Long-Term Disability (60% of pay) Employee Assistance Program Vacation days (10), Holidays (11), Sick days (8), Chicago Paid Leave (40 hours) 401(k) plan (3% safe harbor and 2% match) Apply If you are detail-oriented, thrive on organization, and want to support meaningful publishing work, we’d love to hear from you. At the Elks, you’ll find not only a mission-driven workplace but also a supportive community that values and invests in its people. Apply today: elks.org/careers Please note, the Elks participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.A. A satisfactory background check is also required. B.P.O. Elks of the U.S.A. is an equal opportunity employer and encourages applications from all qualified individuals. No phone calls, please. #J-18808-Ljbffr Benevolent & Protective Order of Elks of the USA

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